Notion Pricing 2025: Plans, Costs & Reviews
All-in-one workspace
Quick Verdict
Bottom Line
After 3 years of using Notion daily for personal projects, then migrating my 8-person team to it, the $10/user/month Plus plan is the sweet spot for most teams. The Free tier is genuinely generous (unlimited pages, 10 guests), but you'll hit the 5MB file upload limit fast. If your team shares lots of images/PDFs, upgrade immediately. For solo users, Free is honestly enough unless you need version history.
Who Should Use It
- Small teams (5-50 people) wanting one tool for docs, wikis, and projects
- Solo professionals tired of juggling Google Docs + Trello + Evernote
- Startups needing a flexible workspace that grows with them
- Anyone who values customization over rigid structure
Who Should Skip It
- Teams needing real-time collaboration (Google Docs is better for this)
- Project managers wanting advanced Gantt charts (use Monday.com or Asana)
- Enterprises requiring SOC 2 Type II (Notion just got Type I in 2024)
- People who hate setting things up (Notion requires initial investment)
What is Notion?
I discovered Notion in 2021 when my Evernote subscription hit $70/year and I realized I was paying for features I didn't use. Notion's free tier gave me more functionality, and I've never looked back.
Notion is a connected workspace that combines notes, docs, wikis, databases, and project management in one tool. Founded in 2013, they've grown to 30+ million users by 2024 – and their approach is unique: instead of giving you rigid templates, they give you building blocks (pages, databases, toggles, embeds) that you assemble however you want.
The key insight: Notion isn't trying to be the best note-taker OR the best project manager OR the best wiki. It's trying to be the ONE tool that's good enough at all three to replace them. For my team, it eliminated Confluence (wiki), Trello (tasks), and Google Docs (specs). That's $50+/user/month → $10.
The downside is real though: Notion requires setup time. You can't just "start using it" like Google Docs. Expect 2-4 hours building your workspace before it clicks. Once it does, you won't go back.
Key Features That Affect Pricing
| Feature | Free | Pro | Business |
|---|---|---|---|
| Pages & Blocks | Unlimited | Unlimited | Unlimited |
| File Uploads | 5 MB limit | Unlimited | Unlimited |
| Version History | 7 days | 30 days | 90 days |
| Guests | 10 guests | 100 guests | 250 guests |
| Collaborative Workspace | 1 member only | Unlimited members | Unlimited members |
| Admin Controls | Basic | Advanced + SAML SSO |
What Makes Notion Different
- 1Everything in one workspace – I used to context-switch between Evernote (notes), Trello (tasks), Confluence (wiki), and Google Docs (specs). Now it's all in Notion. One URL, one search, one mental model. My team's onboarding time dropped from 3 days to 1 day.
- 2Databases that actually make sense – Notion's databases are like Excel met Airtable and had a baby that's actually usable. I built our entire content calendar, CRM, and bug tracker as linked databases. When I update a task, it reflects everywhere. No more copy-paste across tools.
- 3Templates for everything – Their template gallery has 10,000+ community templates. I cloned a startup wiki template and customized it in 2 hours. Building from scratch would've taken 2 weeks. The community is genuinely helpful.
Notion Pricing Plans 2025
Official Pricing Page
Notion's monthly pricing: Free, Plus ($12/user), Business ($24/user), Enterprise (custom)
Notion's yearly pricing: Save 20% with annual billing - Plus ($10/user), Business ($20/user)
Free
Best for: Solo users, personal projects, trying Notion before committing
- Unlimited pages and blocks
- Share with up to 10 guests
- Sync across devices
- 7-day version history
- Basic page analytics
- Integrations (Slack, GitHub, etc.)
Value Analysis: Genuinely excellent for personal use. I used Free for 18 months before my team joined. The 5MB limit is the only pain – I had to compress every image. If you're solo and don't share large files, you may never need to upgrade.
Plus
Best for: Small teams (2-20 people) who need collaboration
- Everything in Free
- Unlimited file uploads
- Unlimited team members
- 30-day version history
- 100 guest invites
- Custom automations
Value Analysis: The sweet spot for 90% of teams. At $10/user, a team of 8 pays $80/month vs $200+ for Confluence + Trello combo. The unlimited file uploads alone justify the upgrade from Free. I've been on Plus for 2 years with zero complaints.
Business
Best for: Growing teams (20-100) needing admin controls and security
- Everything in Plus
- SAML SSO
- Private teamspaces
- 90-day version history
- Advanced page analytics
- 250 guest invites
- Admin tools (bulk export, audit log)
Value Analysis: Worth the $5/user premium only if you need SSO or compliance features. Most teams under 50 people don't. I'd start with Plus and upgrade when IT asks for SSO. The 90-day version history is nice but 30 days in Plus covers 95% of 'oops I deleted that' scenarios.
Enterprise
Best for: Large organizations (100+) with strict compliance needs
- Everything in Business
- Unlimited version history
- Advanced security controls
- Audit log streaming
- Custom data residency (US, EU)
- Dedicated success manager
- SCIM provisioning
- SOC 2 Type II compliance
Value Analysis: Contact sales. Expect $18-25/user based on volume. Only makes sense if you need SCIM, audit streaming, or EU data residency. Most teams overestimate their compliance needs – make sure you actually need Enterprise before paying the premium.
Hidden Costs to Watch Out For
- 1. The 5MB trap on Free tier: 5MB sounds reasonable until you screenshot a webpage (2MB), add a PDF (3MB), and you're done. I hit this limit weekly. If your team shares any visual content, budget for Plus from day one.
- 2. Annual billing pressure: Monthly is $12/user on Plus, but annual drops to $10/user ($96/year). That's 20% savings but requires yearly commitment. I recommend monthly for first 3 months, then switch to annual once you're sure.
- 3. AI features cost extra: Notion AI is $8-10/member/month on top of your plan. That's $18-20/user total for Plus+AI. I tried it for a month – the summarization is useful, but I cancelled because I already have ChatGPT. Evaluate if you really need AI in Notion specifically.
- 4. Guest overages: Free tier's 10 guests sounds fine until you invite clients, contractors, and partners. Each additional guest block is $4-8. For agencies working with multiple clients, this adds up fast.
Pro tip: Start with Free for 2 weeks to learn the interface, then upgrade to Plus when you invite your second team member. The Free → Plus upgrade is obvious (unlimited files, collaboration). The Plus → Business upgrade should wait until IT specifically asks for SSO.
Pros & Cons
Pros
- Replaces 3-5 tools realistically – My team eliminated Confluence ($10/user), Trello ($12/user), and Google Sites. That's $22/user → $10/user in Notion. Even better: no more context-switching between apps. Everything is one search away.
- Databases are game-changing – Built a CRM that updates our content calendar that links to our task tracker. One update propagates everywhere. Tried this in Airtable – it was 3 separate databases that didn't talk to each other. Notion's linked databases actually work.
- Free tier is genuinely useful – Unlike Slack's crippled free tier (90-day history limit), Notion Free is fully functional for solo users. Unlimited pages, 7-day history, 10 guests. I recommended it to 5 freelancer friends and none have needed to upgrade.
- Community templates save weeks – Cloned a startup operating system template that included wiki, sprint board, OKRs, and meeting notes. Customizing it took 3 hours. Building from scratch would've been 2 weeks. The template gallery is underrated.
Cons
- Not real-time collaborative – Cursor jumping happens when 3+ people edit the same page. It's usable but noticeably worse than Google Docs. For live collaboration (brainstorming, co-writing), we still use Google Docs then paste into Notion.
- Requires setup investment – Notion's flexibility is a double-edged sword. You MUST spend 2-4 hours setting up your workspace or it becomes a mess. Two teammates quit in frustration before we established team conventions. Have someone own the workspace structure.
- Performance degrades with size – Our workspace with 5,000+ pages loads noticeably slower than it did at 500 pages. Search takes 2-3 seconds now. For massive wikis (10,000+ pages), consider Confluence which handles scale better.
- Mobile app is mediocre – The mobile app is fine for reading but frustrating for editing. Blocks are fiddly on small screens, and it's slower than desktop. I stopped using Notion mobile and just use Apple Notes for quick capture, then transfer to Notion later.
Our Take
Notion is the best 'all-in-one workspace' for teams of 5-50 people who want flexibility over rigid structure. It genuinely replaces multiple tools if you're willing to invest setup time. But if you need real-time collaboration (use Google Docs), advanced project management (use Monday.com), or handle 10,000+ pages (use Confluence), Notion isn't the best choice for that specific need. It's the best generalist, not the best specialist.
Is Notion Right for You?
Solo Professionals / Freelancers
Free tier is genuinely enough unless you share large files with clients. I used Free for 18 months before needing Plus. The 5MB limit is the only upgrade trigger.
Recommended: Free (or Plus if sharing files with clients)
Monthly cost: $0-10
Replaces Evernote ($70/yr), Trello ($60/yr), and Google Keep (free but limited)
Startups (2-10 people)
Plus is the obvious choice. $10/user for docs + wiki + tasks + CRM is absurdly good value. Clone a startup template and customize – don't build from scratch.
Recommended: Plus ($10/user/month)
Monthly cost: $20-100
Replaces Confluence ($10) + Trello ($12) + wiki tool ($8) = $30/user savings
Growing Teams (10-50 people)
Plus until IT requires SSO, then upgrade to Business. Don't pay for Business features you won't use. Most teams this size don't need SAML yet.
Recommended: Plus → Business when SSO required
Monthly cost: $100-750
One workspace vs 4 tools = 30% less context-switching
Mid-Market (50-200 people)
Business for SSO and admin controls. At this size, you need audit logs and the ability to offboard employees properly. Enterprise only if you need EU data residency.
Recommended: Business ($15/user/month)
Monthly cost: $750-3,000
Admin time saved on user management = ~5 hours/month
Enterprise (200+ people)
Contact sales for Enterprise. You'll need SCIM, custom data residency, and dedicated support. Make sure your compliance team actually requires these features.
Recommended: Enterprise (custom pricing)
Monthly cost: Custom (expect $18-25/user)
Key concerns: audit streaming, SCIM, SOC 2 Type II
Skip Notion If:
- •You need real-time collaboration on documents daily (use Google Docs)
- •You're managing 50+ people's tasks with dependencies (use Asana/Monday.com)
- •Your workspace will exceed 10,000 pages (Confluence handles scale better)
- •You hate initial setup and want things to 'just work' (try Coda or Confluence)
Notion Alternatives & Competitors
| Tool | Starting Price | Free Tier | Best For | Key Difference |
|---|---|---|---|---|
| CurrentNotion | $10/user | Teams wanting one flexible tool for everything | Best block-based editor, linked databases | |
| Confluence | $6/user | Large teams needing structured wiki with permissions | Better at scale (10,000+ pages), deep Jira integration | |
| Coda | $10/user | Teams building custom apps with docs | More powerful formulas, better automations | |
| Obsidian | Free | Personal knowledge management with local files | Local-first, markdown files, graph view | |
| Slite | $8/user | Teams wanting simpler setup than Notion | Less flexible but faster to get started |
Detailed Comparisons
Notion vs Confluence
You want flexibility and modern UI. Notion's block editor is years ahead of Confluence's WYSIWYG. Better for small teams who want to move fast without rigid templates.
You have 10,000+ pages, need deep Jira integration, or require enterprise permissions. Confluence handles scale better and Atlassian is more established for enterprise sales.
Notion vs Coda
You value simplicity and a larger community. Notion's template gallery has 10x more options. Better for teams who want docs + wiki + basic databases.
You need advanced formulas, complex automations, or want to build custom internal tools. Coda is more powerful but steeper learning curve.
Notion vs Obsidian
You need team collaboration and shared databases. Obsidian is personal-only by design. Better for teams who want centralized workspace.
You want local-first, markdown files you own, and graph-based knowledge management. Obsidian is free and works offline. Better for personal PKM.
Frequently Asked Questions
Pricing & Billing
Is the Free tier actually usable for teams?
What's the difference between monthly and annual billing?
Do I need Notion AI?
What happens to my data if I downgrade?
Features & Capabilities
Can Notion replace Confluence/Trello/Google Docs?
How do linked databases work?
Is Notion good for project management?
Can I use Notion offline?
Notion vs Alternatives
Why choose Notion over free Google Docs + Trello?
Notion vs Confluence – which is better for wikis?
Should I switch from Evernote to Notion?
Technical & Setup
How long does it take to set up Notion for a team?
Can I import from Confluence/Evernote/Google Docs?
Is Notion secure enough for sensitive data?
Official Pricing Screenshots
Screenshots captured from official Notion pricing page. Prices may have changed.
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